Stop unpaid
scope creep.
Turn every client change into a priced, approved, payment-tracked record — before the work continues.
Client changes are easy to lose
when they happen in messy places.
Extra work starts in email, Slack, texts, calls, comments. The client thinks it's included. You keep working to be helpful. Later, the price, approval, and payment status are scattered — and impossible to prove.
"Can you also add this?"
A casual chat message becomes out-of-scope work with no price, no approval, and no record anywhere.
"I already paid."
The client says payment was sent, but there's no clear record of when you actually confirmed it received.
"Send the files first."
Final deliverables leave your hands before payment is confirmed — with nothing documented either way.
One clear path from request to proof.
Built around the exact moment a client asks for extra work — and you need a professional way to define it before continuing.
Create the change record
Describe the extra work, price it, set the timeline impact, and choose whether payment is required before work starts.
Send the approval link
The client gets one clean page to approve, decline, or ask a question — timestamped and automatically saved.
Track payment status
Client marks paid and uploads proof. You confirm payment received separately — keeping both events distinct.
Save the Proof Pack
Approval trail, payment events, freelancer confirmation, and handoff status — one exportable record.
A lightweight workflow for paid client changes.
Not a CRM, not an accounting tool. Just the exact workflow you need when a client asks for extra work.
Priced Change Requests
Turn "can you also add this?" into a clear record with price, timeline impact, and payment requirement — before you start.
Explore change requestsClient Approval Links
Give clients a simple page to approve, decline, or ask a question — no heavy portal, no confusion.
Preview a sample linkPayment Ledger
Separate "client says paid" from "payment received." Track every status from requested through confirmed.
Track payment statusHandoff Lock
Keep final files locked until payment is confirmed. Nothing leaves until the condition is actually met.
Lock final handoffProof Pack
Export every approval, payment event, confirmation, and handoff decision as one clean business record.
View Proof PackExtra Revision Approval
Make revision limits clear without awkwardness. Turn extra rounds into priced, approved requests.
Create a revision approvalWhat the approval link and Proof Pack look like.
Both are client-readable records that keep your approval trail and payment history in one place.
Sample Approval Link
Sample data- Change
- Add one booking page not included in the original website scope.
- Price
- $350 — manual payment item for the approved change.
- Timeline
- Adds 2 business days after payment is confirmed.
- Client actions
- Approve, decline, ask a question, mark paid, or upload proof.
Sample Proof Pack
Export previewOriginal project scope recorded with deliverables, revision limit, and handoff rule.
Client approved the priced change request through the approval link.
Client marked paid and uploaded proof; freelancer confirmed payment received.
Final handoff available after required condition was met.
Built for freelancers who sell custom work.
Intentionally narrow — for service providers who need cleaner boundaries around extra requests, approvals, and payment.
Web & Graphic Designers
Extra pages, revision rounds, source files, alternate formats — price and document every added request.
Designer workflow →Video Editors
Extra cuts, vertical versions, captions, exports — turn each new deliverable into an approved, tracked record.
Video editor workflow →Freelance Developers
Extra features, integrations, deployment changes — make out-of-scope work clear before you build.
Developer workflow →Copywriters
Extra pages, rewrites, rush edits — send a calm approval link instead of renegotiating over email.
Copywriter workflow →SEO & Social Media
Extra posts, reports, campaign assets — keep every add-on tied to price, approval, payment, proof.
SEO freelancer workflow →Solo Studios
Any service-based work where client changes, payment status, and handoff decisions need a clear record.
Browse all use cases →When to use ScopeDue.
| When a client says… | Use ScopeDue for | Best next step |
|---|---|---|
| "Can you add one more page?" | A priced change request with timeline impact. | Generate a change request |
| "Can we do one more revision?" | An extra revision approval with a fee and turnaround. | Calculate revision fee |
| "I already paid." | A payment status history where client marks paid and freelancer confirms received. | Use the payment ledger |
| "Send the final files first." | A final handoff lock until required payment is confirmed. | Create a handoff lock |
| "Can I get the source files?" | A source file release request tied to approval and payment. | Source file release template |
| "I thought that was included." | An original scope record, change approval trail, and Proof Pack. | View Proof Pack workflow |
Client can't self-confirm payment
Client marks paid and uploads proof. Only the freelancer confirms payment was actually received.
Private records stay private
Approval pages, project records, and Proof Packs are not public search pages by default.
Designed as a business record
Documents approvals, payment events, and handoff decisions together in one place.
Not legal or accounting advice
Use alongside your own contracts, payment tools, and professional advisors when needed.
Start with a tool, template, or sample.
Change Request Generator
Turn extra client work into a client-ready request with price, timeline impact, and payment condition.
Use the generator →Scope Creep Email Template
Write a firm but friendly response when a request is outside the current project scope.
Use the template →Proof Pack Sample
See how approvals, payment events, and handoff decisions appear in one exportable record.
View the sample →The next client change doesn't have to start from a vague message.
Create your first approval link, show the client what changed, track payment status, confirm receipt, and save the proof record — before the work or handoff moves forward.
No payment processing · For U.S. freelancers and solo studios · Last reviewed May 2026
Frequently asked questions
Quick answers about what ScopeDue is, what it isn't, and how it fits into your workflow.